Company Overview
The Gimli Yacht Club delivers sailing programs supported by volunteers. Like many seasonal clubs, their school operates on a modest scale but handles a high volume of participant communication and coordination. Prior to using Checklick, the registration process relied heavily on manual steps and informal commitments, which created challenges for both staff and families.
Challenges
Before adopting Checklick, Gimli Yacht Club managed registrations manually, which proved to be both time-consuming and inefficient. Program organizers had to handle signups through email, and payments were typically made by cash or cheque – often not collected until after the program had ended. Each registration required a manual confirmation, and many members would register verbally in person, making it difficult to track commitments. As a result, chasing down registration fees stretched well into the fall, adding strain to the administration process.
Solution
To streamline operations, Gimli Yacht Club implemented several key changes using Checklick. All registrations were required to be paid by credit card at the time of sign-up, eliminating delays in fee collection. The process was centralized through a single online entry point, making registration more organized and accessible. Additionally, the system helped the club manage enrollment more effectively by preventing over-subscription to high-demand time slots.
Implementation Approach
The club transitioned entirely to Checklick’s platform for registrations. By requiring payment upfront and directing everyone to the same registration portal, they removed the need for manual tracking, email confirmations, and in-person commitments.
Why Gimli Yacht Club Choose Us
Outcome
- Time Savings per Registration: Volunteers save an estimated 15 minutes on each registration.
- Program Growth: The sailing program has expanded since implementing Checklick.
- Centralized Registration: A single, streamlined system now handles all registrations efficiently.
- Total Annual Time Saved: With 80 participants, the club saves roughly 20 volunteer hours per year.
